• Provide sophisticated calendar management for CEO
  
• Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-today engagements
  
• Complete a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organization, including: assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports
  
• Serve as the primary point of contact for internal and external stakeholders on all matters pertaining to the CEO, including those of a highly confidential or critical nature
  
• Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect CEO’s style and organization policy
  
• Work closely with the CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately
  
• Act as a "barometer," having a sense for the issues taking place in the environment and keeping the CEO updated
  
• Anticipate CEO’s needs in advance of meetings, conferences, etc 
  
• Coordinate all Executive Team meetings and retreats and assist with staff meetings and events as needed
  
• Work with the Executive Team to coordinate the CEO’s outreach activities
  
• Follow up on contacts made by the CEO to cultivate ongoing relationships
  
• Manage all aspects of organization’s office services
  
• Evaluate and assist in developing office policies and procedures for improved workflow and anticipate future needs as organization grows
  
• Assist in the selection of vendors and purchase equipment, services, and supplies necessary for operation of organization
  
• Provide event management support as requested
  
• Provide hospitality to all guests and help to create a welcoming environment
  
• Preparing communications on behalf of CEO
  
• Answering phone calls
  
• Organizing travel and itineraries
  
• Organizing and planning meetings
  
• Taking notes and writing minutes during meetings
  
• Conducting or preparing any research that the reporting manager may require
  
• Monitoring a reporting CEO’s email and responding
  

Requirements

• Proven experience as an executive assistant or other relevant administrative support experience
  
• Computer literacy Verbal and written articulacy
  
• Professional discretion
  
• Efficiency
  
• Well-developed time management skills
  
• Strong organizational skills