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Executive Assistant

Executive Assistant

Job Title: Executive Assistant
Location: Singapore
Industry:
Salary: $3000 - $5000
Reference: JOB_505
Contact Name: Shobana - R1989223
Contact Email: recruitment@primehr.com.sg
Job Published: April 08, 2021 17:29

Job Description

  • Provide sophisticated calendar management for CEO
  • Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-today engagements
  • Complete a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organization, including: assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports
  • Serve as the primary point of contact for internal and external stakeholders on all matters pertaining to the CEO, including those of a highly confidential or critical nature
  • Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect CEO’s style and organization policy
  • Work closely with the CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately
  • Act as a "barometer," having a sense for the issues taking place in the environment and keeping the CEO updated
  • Anticipate CEO’s needs in advance of meetings, conferences, etc 
  • Coordinate all Executive Team meetings and retreats and assist with staff meetings and events as needed
  • Work with the Executive Team to coordinate the CEO’s outreach activities
  • Follow up on contacts made by the CEO to cultivate ongoing relationships
  • Manage all aspects of organization’s office services
  • Evaluate and assist in developing office policies and procedures for improved workflow and anticipate future needs as organization grows
  • Assist in the selection of vendors and purchase equipment, services, and supplies necessary for operation of organization
  • Provide event management support as requested
  • Provide hospitality to all guests and help to create a welcoming environment
  • Preparing communications on behalf of CEO
  • Answering phone calls
  • Organizing travel and itineraries
  • Organizing and planning meetings
  • Taking notes and writing minutes during meetings
  • Conducting or preparing any research that the reporting manager may require
  • Monitoring a reporting CEO’s email and responding


Requirements

  • Proven experience as an executive assistant or other relevant administrative support experience
  • Computer literacy Verbal and written articulacy
  • Professional discretion
  • Efficiency
  • Well-developed time management skills
  • Strong organizational skills


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