- Provide sophisticated calendar management for CEO
- Prioritize inquiries and requests while
troubleshooting conflicts; make judgements and recommendations to ensure smooth day-today engagements
- Complete a broad variety of administrative tasks that facilitate the CEO’s ability to effectively
lead the organization, including: assisting with special projects; designing and producing
complex documents, reports, and presentations; collecting and preparing information for
meetings with staff and outside parties; composing and preparing correspondence; maintaining
contact lists; making travel arrangements; and completing expense and mileage reports
- Serve as the primary point of contact for internal and external stakeholders on all matters
pertaining to the CEO, including those of a highly confidential or critical nature
- Prioritize and
determine appropriate course of action, referral, or response, exercising judgement to reflect
CEO’s style and organization policy
- Work closely with the CEO to keep them well informed of upcoming commitments and
responsibilities, following up appropriately
- Act as a "barometer," having a sense for the issues
taking place in the environment and keeping the CEO updated
- Anticipate CEO’s needs in
advance of meetings, conferences, etc
- Coordinate all Executive Team meetings and retreats and assist with staff meetings and events
as needed
- Work with the Executive Team to coordinate the CEO’s outreach activities
- Follow up on
contacts made by the CEO to cultivate ongoing relationships
- Manage all aspects of organization’s office services
- Evaluate and assist in developing office
policies and procedures for improved workflow and anticipate future needs as organization
grows
- Assist in the selection of vendors and purchase equipment, services, and supplies
necessary for operation of organization
- Provide event management support as requested
- Provide hospitality to all guests and help to create a welcoming environment
- Preparing communications on behalf of CEO
- Answering phone calls
- Organizing travel and itineraries
- Organizing and planning meetings
- Taking notes and writing minutes during meetings
- Conducting or preparing any research that the reporting manager may require
- Monitoring a reporting CEO’s email and responding
Requirements
- Proven experience as an executive assistant or other relevant administrative support experience
- Computer literacy
Verbal and written articulacy
- Professional discretion
- Efficiency
- Well-developed time management skills
- Strong organizational skills